Business Office Associate – The Roxbury Latin School

Business Office Associate – The Roxbury Latin School

Job Listing Details 

• Job Title: Business Office Associate – The Roxbury Latin School

• Location: West Roxbury, Boston, Massachusetts, USA

• Job Type: Full Time

• Job Category: Finance / Accounting / Administration / Education

• Company Name: The Roxbury Latin School

• Application Email: bryan.dunn@roxburylatin.org

• Closing Date: Open Until Filled

Job Description

We Are Hiring! The Roxbury Latin School is looking for a Business Office Associate.

The Roxbury Latin School is seeking a Business Office Associate to join the school’s Business Office. Reporting directly to the Controller, the Business Office Associate is expected to be a key contributor while supporting the financial needs for all constituents of the Roxbury Latin community.

Key Responsibilities

The successful candidate will be responsible for:

• Payroll:

  • Process bi-weekly & monthly payroll(s) for all employees using ADP Workforce Now.

  • Maintain and audit employee records for accuracy, including tax forms, pay rates, and benefit deductions.

  • Manage quarter-end and year-end payroll activities, including payroll reconciliations and W-2 processing.

  • Ensure compliance with federal, state, and local payroll tax regulations.

• Accounts Payable:

  • Process all invoices and payments in a timely manner within Paymerang & Blackbaud systems.

  • Create weekly batch payments and fund Paymerang through bank wire transfer.

  • Monitor vendor accounts, reconcile monthly statements, and resolve discrepancies.

  • Maintain accurate records of all accounts payable transactions.

  • Coordinate with responsible internal parties to ensure proper invoice approvals and general ledger coding.

• Student Billing:

  • Manage entire student billing process through the Clarity tuition management and billing platform.

  • Coordinate with financial aid specialist to ensure proper application of aid to student accounts.

• Other: Perform other general duties as assigned.

Qualifications

Candidates should meet the following criteria:

• Education: Bachelor’s degree in accounting, finance, or a related field, or equivalent experience may be considered.

• Experience:

  • Minimum of 3–5 years of relevant accounting experience, preferably in an independent school setting.

  • Preferred experience with ADP Workforce Now, Blackbaud Financial Edge NXT, Paymerang, and Clarity systems.

• Knowledge & Skills:

  • A fundamental understanding of Generally Accepted Accounting Principles (GAAP), relevant federal & state guidelines, and nonprofit accounting standards.

  • Strong analytical and organizational skills with meticulous attention to detail.

  • Ability to manage multiple tasks and meet deadlines.

  • Ability to manage confidential information in a professional manner.

Remuneration & Benefits

• Salary: The annualized salary range for this position is $85,000 to $115,000, commensurate with experience.

• Benefits: The school offers a comprehensive benefit package.

How to Apply

If you are interested in this position, please apply via email.

1. Email Application: Send a resume and letter of interest to bryan.dunn@roxburylatin.org.

2. Addressee: Bryan Dunn, Assistant Head of School for Program.

3. Address: 101 Saint Theresa Avenue, West Roxbury, MA 02132.

The Roxbury Latin School is an Equal Opportunity Employer.